Absolutely! Many clients prefer to have their VAs handle day-to-day tasks like sending newsletters, while we manage the backend setup, integrations, and advanced tech needs.

We also provide tutorials, office hours, and email support so your team knows how to use the tools effectively. If you prefer a hands-off approach, we can handle everything for you while keeping you in the loop.

With the Diamond Plan, you’re not just hiring assistance—you’re getting an entire system expertly managed by professionals. Here’s why it’s better:

• No training required: We handle all the tech and systems for you, so you don’t have to train a team or worry about turnover.</p

• Comprehensive service: The Diamond Plan includes hosting, email automation, CRM, and analytics, consolidating your tools into one cost-effective solution.</p

• Reliable support: If something breaks, we fix it—no need to hire extra freelancers or developers.</p

Plus, we empower your VAs with tutorials and guidance, so they can focus on tasks that add value, like customer communication and social media management.

Absolutely! We empower your VA with the tools, tutorials, and expert support they need to excel. Your VA can handle routine tasks while we manage the technical side, saving you time and maximizing their effectiveness.

We monitor your system 24/7 and are alerted the moment something goes wrong. For emergencies, we respond immediately to fix the issue before you even notice.

For non-urgent requests, you can:

• Submit quick fixes or development requests each month.

• Join our live office hours for real-time help or training.

• Reach out via email or live chat for quick, detailed responses.

You’ll never have to troubleshoot on your own.

The Diamond Plan consolidates your tools into one streamlined solution, saving you money on multiple fronts:

• • Hosting and website management: Includes high-speed hosting, backups, and plugin maintenance—no need for additional services.

  • Licenses: Premium tools like LearnDash and WP Fusion are included, saving hundreds annually.

  • Expert labor: All backend setup, maintenance, and support are included, eliminating the need to hire developers.

You save thousands annually while gaining peace of mind and a fully managed system.

Yes! We handle the entire migration process, including:

• Exporting contacts, email templates (if you opted in for an email add-on), and automations from platforms like ActiveCampaign, Kajabi, or Mailchimp.

• Prioritizing active automations and data to save time and avoid unnecessary work.

• Creating a pre-migration checklist to streamline the process and keep costs low.

For added peace of mind, we recommend keeping your old system on the lowest plan for three months to ensure a seamless transition.

For 95% of our clients, the Diamond Plan eliminates the need for tools like Zapier or ClickFunnels. With MarketingFlow, your transactional email automations, CRM, landing pages, and funnels work seamlessly together—no need for costly, disconnected tools.

For specialized workflows outside of our scope (like syncing Zoom recordings to Google Drive), external tools may still be needed, but our system minimizes those needs.

A basic email add-on to your Diamond Plan includes 100,000 emails per month at $50 extra. Need more? Add another $50 for 100K more emails!

Not at all. MarketingFlow is built to run efficiently without impacting your website’s performance. It uses optimized custom WordPress tables and doesn’t run any queries on the front end, ensuring your site stays fast and responsive.

If you need something specific—like a custom email sequence, advanced integration, or unique automation—we can build it for you. Most requests for Diamond Upgrade Plan members, including even large tasks, are covered within your plan and completed sequentially in the normal queue without extra charges.

In rare cases however, like a major website project (e.g., 50+ hours) or when you need multiple large tasks completed simultaneously, we’ll treat it as a custom project. In those situations, you’ll receive our discounted development rate of $120/hour (regular rate $150/hour). Note that this applies to less than 5% of clients, and usually only when launching entirely new platforms or similarly complex builds.

Billing hourly can lead to unpredictable costs, so we take a streamlined approach instead. We provide a detailed spreadsheet for you to confirm what needs migrating, allowing us to focus only on the essentials.

By prioritizing active automations and data, we save time and resources while offering a fixed, discounted migration rate.

Traditional platforms like ActiveCampaign and Kajabi offer tools but no labor, leaving you to figure out the tech. With the Diamond Plan, you get:

• Choose your plan: Click “Start the process” to begin.

• Secure your spot: Complete a short sign-up form and pay the one-time $500 setup fee.

• We handle the rest: From hosting and CRM setup to automations and private analytics, we take care of everything.

It’s a complete solution designed to save you time, money, and stress.

Yes! Our Diamond Plan includes creating and managing banners and pop-ups tailored to your digital marketing goals. From growing your email list to highlighting promotions, we design them to seamlessly integrate with your website and drive conversions without slowing down your site.

During Phase 1, we’ll discuss your migration needs and agree on a plan. A simple migration, such as moving transactional email templates or contact records, will typically cost $500. For more complex migrations (e.g., transferring custom automations or multiple integrations), we’ll provide a custom quote based on your requirements. If you’re starting fresh with no data to migrate, there’s no migration fee.

When you opt in to add emails to your Diamond Plan, our team can implement UTM tracking to capture data in your forms and contact records. To create specific reports—like performance by ad campaign UTMs, organic SEO traffic, or social traffic—you’ll need to submit a request. We’ll use this information to customize your MarketingFlow audience segments and private analytics reports, ensuring actionable insights tailored to your needs.

For Diamond Plan members who opt-in for an email add-on, we handle the technical setup, but you’ll need to request specific configurations, such as implementing UTM-based segmentation or creating custom audiences. For example, if you want a UTM value saved in your forms and linked to private analytics, just let us know, and we’ll set it up for you. This ensures the system reflects your unique needs.

We can enable private analytics email reports tailored to your business. You can request reports by customer segments, specific UTM campaigns, organic SEO traffic, social traffic, or even a general report summarizing all sources. Simply let us know your preferred focus, and we’ll provide the insights you need to track your growth and performance.